Conflict of Interest Policy
However, any such courtesies offered or received must be modest in value and must not influence, or appear to influence, the business decision of the recipient.
Meetings with suppliers, sponsors or donors may include an element of entertainment, provided the entertainment is of reasonable value, occasional frequency, in good taste and not in conflict with AEI’s mission or reputation. The Trustee, officer or employee involved in such meetings should maintain a written record of each meeting and the business nature of the discussions.
No cash, gratuity, kickback or special favor from any supplier, sponsor or donor may be solicited, requested or accepted. Gifts of a nominal value (defined as less than $100) may be accepted provided they have not been solicited and are not being made in return for a special consideration. Any gift whose value is over $100 must be reported in writing to the Executive Director. Gifts whose value exceeds $200 must be approved in writing by the Executive Director before acceptance. Should the Executive Director be the recipient of such gifts, he/she shall report the gifts to the President or receive the President’s approval in writing, depending on the value. All Trustees, officers, professional staff and employees are required to comply with these provisions and report, in writing, on an annual basis any such conflicts or perceived conflicts involving themselves or any members of their families.
